Adding, Editing, and Deleting a Diploma Status

Introduction

Use this module to create diploma statuses that are used in several locations within LearnFlex:

·        Auto-complete section of a LearnTrack (on the Registration screen).

·        Adding or editing a configurable message

·        Status of a failed (or passed) LearnTrack on a user’s achievement record and transcript.

LearnTracks and External IDs

When creating statuses for a LearnTrack only, you must adhere to the following rules:

·        You can create only two statuses: one for passing and one for failing.

·        The status for failing must have an external ID of fail. The name itself does not have any specific requirements.

·        The status for passing must have an external ID of pass. The name itself does not have any specific requirements.

Note: There are no specific requirements when creating statuses for the Auto-complete or configurable message section.

Procedure

1.      From the Settings menu, select Course, then Diploma Status.

Note: This left-hand side menu is displayed when security setting 690: Diploma Completion Modes is displayed.

The Diploma Status screen is displayed:

Diploma_Status_-_main_screen.png

Managing Diploma Statuses

2.      You can perform the following operations:

·        To edit a diploma status: Use the drop-down list to select a diploma status and click Edit. The screen is re-displayed with existing values (explained below) that you can change. After you make your changes, click Save.

·        To delete a diploma status: Use the drop-down list to select a diploma status and click Delete. You will be asked to confirm the operation. Click OK.

·        To add a diploma status: Click Add. The rest of the procedure assumes you are adding a diploma status.

Note: The Add, Edit, Delete, and Save buttons are displayed when security setting 32: Function permissions is enabled.

The screen is re-displayed:

diploma_status_-_adding.png

Adding a Diploma Status

3.      In the English field, enter the name of the diploma status that you are adding.

You can enter a maximum of 50 characters in this field. Additional characters will be truncated when saving.

4.      Optionally, enter names for other languages as needed.

5.      In the External ID field, enter a unique identifier that can be used in external reporting or for passing and failed LearnTracks.

You can specify a maximum of 20 characters in this field.

6.      Click Save to keep your changes.